Arts @ the Marina Exhibitor Entry Form 2025

Home / Arts @ the Marina Exhibitor Entry Form 2025

READ CAREFULLY BEORE SUBMITTING.

REFUNDS WILL NOT BE ISSUED FOR ANY REASON.

Forms that are not completed properly may be subject to additional processing fees.

Contact us if you are unclear or have any questions.

Eligibility 
• This show is open to all forms of arts, crafts and food/beverage vendors.
• Applicant MUST be the creator/producer. Mass-produced items are NOT accepted.
Deadline & Requests
• Applications are open until July 25 or until all spaces are full. Spaces are available on a first come first serve basis, it is recommended that exhibitors apply early.
• Site requests by previous year exhibitors MUST be received by April 1.  For late returning or new exhibitors, site requests will be booked in sequence received and availability. Attempts to accommodate will be made, but not guaranteed.
Set Up + Take Down
• ALL EXHIBITORS MUST CHECK-IN PRIOR TO SETTING UP.
• SET UP: Friday, July 25 after 1pm and/or Saturday, July 26 after 7am
• ALL EXHIBITORS MUST BE SET UP BY 10am SATURDAY JULY 26.
• ABSOLUTELY NO dismantling or removal of displays before 4pm Sunday. Early take-down could result in future show in-eligibility.
• One-Day participation is NOT permitted, exhibitors must commit to both days.
Show/Event Times
• Saturday, July 26, 10am-6pm
• Sunday, July 27, 10am-4pm
Safety + Security
• By order of the Leamington Fire Dept. ALL exhibitors must have a type 2A 10BC fire extinguisher at their site (not only food/beverage vendors.)
• ALL FOOD/BEVERAGE VENDORS MUST complete the application with the Windsor-Essex County Health Unit (WECHU): https://www.wechu.org/food-vendor-application
• ALL FOOD/BEVERAGE VENDOR MUST SUPPLY THEIR OWN HYDRO & WATER. i.e.: inverter, generator, propane, etc.
• Light security will be provided overnight on Friday and Saturday.
•  Vendors may take property and goods with them overnight or leave on site at own risk.
• All property and goods left, MUST be stored out of sight inside the vendor's tent with walls overnight.
• Food/Beverage Vendors MUST supply a copy of their insurance naming the South Essex Arts Association/Leamington Arts Centre as well as the Municipality of Leamington as additional insured. Check with your agent.
Sites + Tents 
• NO make-shift unprofessional in appearance tents are permitted.
• Minimum 10’x10’ tent with walls for overnight.
• All tents MUST be properly secured for severe weather (heavy rain and wind). Weights and/or small plastic tent pegs are NOT suitable. Suggested hardware include heavy duty metal stakes and ratchet tie-down straps. It is the exhibitor’s responsibility to secure their tent properly to avoid damages to their own tent and product as well as damages that could incur to neighbouring displays.
• Be careful to avoid staking into the underground sprinkles (marked with paint)
• Space/extension towards the back of the site is allowed for shade and extra seating or storage only, trees/landscape permitting.
• Space Extension towards the back for additional selling space is NOT permitted.
• Exhibitors may share a space if both exhibitors are approved by the jury.
• Limited Hydro outlets are available to food and beverage exhibitors ONLY. Exhibitors are to be totally self-sufficient, including persons or equipment.
Parking
•  ABSOLUTELY NO vehicles on the grass at any time.
• Loading and unloading is permitted from the parking lot or along Robson Rd. and along the west service drive.
• All vehicles must be moved off the roadside as soon as possible once unloaded/loaded.
• Exhibitor parking is available across the street in the Robson Rd. North parking lot.
• The main front marina paved parking lot is for event visitors.
Cancellation + Refunds
• Once an application is submitted refunds will NOT be issued for ANY reason due to payment service fees, administration, organizational, jurying and planning time involved. 
• This is a rain or shine event.

COMPLETE THE VENDOR FORM - Should you experience any difficulties or issues with the from, please contact us BEFORE submitting and completing the checkout process.

Select from Available Exhibitor Site Options

ANY TYPE OF FOOD/BEVERAGE VENDOR MUST select the GALLEY (food vendor) site option or your application will be declined and you will need to re-submit which will incur additional service charge fees.

Click or drag a file to this area to upload.
These terms and conditions contain legal obligations. Please read these terms and conditions carefully before entering the event.
LIMITATION OF LIABILITY: I/we hereby agrees to hold the South Essex Arts Association/Leamington Arts Centre, the Arts @ the Marina Committee, their officers, directors, employees and volunteers, and the Corporation of the Municipality of Leamington, harmless from any and all damage, expense or liability from any injury or damage to any person, including the general public, the exhibitor, its agents or employees or to the property of the exhibitor arising out of the exhibitor’s participation in Arts @ the Marina. The South Essex Arts Association/Leamington Arts Centre will not be responsible for any loss or losses incurred by the exhibitor, as a result of fire, theft, water, accidents, weather, acts of God or other mishaps or incidents not specifically enumerated herein. Recognizing that Arts @ the Marina is run by a not-for-profit charitable organization, the exhibitor assumes all risks and responsibilities in participating in this event.
Clear Signature
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